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New York City
Posted 1 year ago
Job Description Position Title: HR/Office Assistant Department: Accounts Payable FLSA Status: Non-Exempt Scope of Job Job Summary: The HR /Office Assistant acts as a key resource for employee, guest, customer, and visitor inquiries. This individual is responsible for providing a high-level of administrative and office support as well as customer service to the Company Headquarters and to our employees nation-wide.  The position requires strict confidentiality, attention to detail, and discretion. Receives Direction From:
  • Business Manager/Executive Admin Assistant to CEO and CFO
  • Director of HR and Payroll
Provides Direction To (as appropriate): N/A Essential Functions To include, but are not limited to the following: Office Support
  • Reception: Greeting guests and offering beverage upon arrival; finding the correct person with whom the guests are meeting;
  • Managing and ensuring continuous and uninterrupted on-site operations of the office environment including facilities, janitorial and office equipment;
  • Ordering supplies: making sure kitchen, shipping, and office supplies are stocked up and available; ordering Covid-19 testing kits for our employees nation-wide.
  • FedEx drop offs: being available to receive and ship deliveries for NYC team during regular business hours;
  • Ordering meals for the NYC team: picking up lunch or getting it delivered, setting it up and cleaning up afterwards;
  • Sorting and distributing incoming mail;
  • Miscellaneous tasks: examples include calling cable company if Wi-Fi is out, calling landlord if something isn’t working, shopping for the Executive team, etc.
  • Ordering business cards;
  • Ordering chocolates for clinical sites for all holidays;
  • Assisting the CFO with PowerPoint presentations;
  • Ordering meals for the board meetings, setting them up and cleaning up after;
  • Sending out birthday gift cards;
  • Maintaining the company SharePoint page;
  • Assisting with Ad Hoc requests from upper management
Human Resources
  • Providing superior customer service when responding to employee questions regarding payroll, company policies, benefits and general HR inquires across the company.
  • Administering and filing daily COVID health screenings for our Reno office (and our other offices should the federal, local, and state guidelines change).
  • Collecting and filing Covid test results, while maintaining a high degree of confidentiality.
  • Scheduling interviews and phone screens working directly with candidates and hiring managers.
  • Supporting the recruitment/hiring process by sourcing candidates and screening resumes to fill company job vacancies.
  • Assisting in implementation and execution of HR training programs, scheduling attendees, organizing training material, compiling, processing, and recording training assessments for all company employees.
  • Completing I-9 documentation for the NYC office.
  • Performing employment verifications as requested.
  • Assisting with Ad-Hoc HR projects as assigned.
  • Other responsibilities as assigned.
Education/Training/Experience
  • Associate degree in Business Administration, Business Management, Human Resources, or another related field.
  • At least one year of Human Resources experience with the emphasis on conducting successful recruitment procedures.
  • Customer service experience is a must.
  Knowledge/Skills/Abilities
  • Knowledge of administrative tasks and responsibilities.
  • Ability to work collaboratively across all functional groups and all levels.
  • Proficiency with written and spoken English with strong written and verbal communication skills.
  • Ability to effectively support partnerships within the organization and with third parties.
  • Expertise in Microsoft Office applications.
  • Strong empathy and interpersonal skills.
  • Able to work in multi-site communities.
  • Detail-oriented with excellent organizational skills.
  Physical Requirements
  • Able to stand, walk and sit for extended periods of time.
  • Able to travel by air, rail, car.
  • Able to operate personal computer.
  • Able to perform light lifting.
  • Any new hire is required to submit proof of full Covid-19 vaccination or a request for a medical or religious exemption by the employee's first day of employment with Eyenovia.
Training Requirements Training in relation to company systems and procedures, as well as individual job duties will be provided by Eyenovia.  The need for additional external training with respect to regulations, industry standards, etc. will be determined by employee’s supervisor, and provided as appropriate. Job descriptions change from time to time.  The company retains the right, at its sole discretion, to modify information contained in this job description.  Changes in job description will be discussed with the employee at or before implementation. Eyenovia (NASDAQ:EYEN) is an equal opportunity employer. Eyenovia offers a competitive compensation package including medical/dental/vision, matching 401K, paid time off, holidays, and equity.

Job Features

Job CategoryAdministration

Job Description Position Title: HR/Office Assistant Department: Accounts Payable FLSA Status: Non-Exempt Scope of Job Job Summary: The HR /Office Assistant acts as a key resource for employee, guest, ...

The Senior Manager of Commercial Operations and Training develops strong cross-functional relationships and develops, executes and communicates core tactics, programs, messages and training throughout the organization.  He/she interfaces with healthcare providers, customers and organizations, and will work with internal and external teams on planning, development, implementation, and training of promotional activities and materials.  He/she also acts as a project manager for the Commercial Team ensuring that timelines and activities, especially those involving outside organizations, are maintained. Job Summary: The Senior Manager of Commercial Operations and Training develops strong cross-functional relationships and develops, executes and communicates core tactics, programs, messages and training throughout the organization.  He/she interfaces with healthcare providers, customers and organizations, and will work with internal and external teams on planning, development, implementation, and training of promotional activities and materials.  He/she also acts as a project manager for the Commercial Team ensuring that timelines and activities, especially those involving outside organizations, are maintained. Receives Direction From: Vice President, Sales and Marketing Provides Direction To: N/A   Essential Functions To include, but are not limited to the following:
  • Project Management
  • Strategy Development
  • Implementation of Processes
  • Collaborative Team Building
  • Promotional Materials: applies market insights in the conception and development of promotional materials including corporate brochures, booth design, etc.
 
  • Promotional Programs and Events:
  1. creates annual plan for conventions, customer events and sponsorships;
  2. manages contracting;
  3. coordinates shipping of materials;
  4. manages communications with internal constituents involved in the event;
  5. directs vendors on logistics and event support, setup and tear down;
  6. attends events and supports onsite activities and interacts with internal staff, HCPs and guests.
 
  • Operations: 
  1. tracks execution of programs;
  2. tracks and manages sales orders and lead generations
  3. facilitates annual operating planning process;
  4. monitors promotional metrics and collaborates with market research vendors and agency partners to understand trends and to recommend program adjustments as deemed necessary to achieve long-term goals and objectives.
 
  • Budget Management: ensuring marketing and commercial operations spend is effectively used to meet company goals.
 
  • Training: responsible for the full continuum of training across commercial from Initial Sales Training, Advanced Sales Training, National Sales Meeting, POA Meetings, new product launches, management and leadership training, as well as important updates, from selling skills training to disease state/product training.
 
  • Conducts all work in compliance with Eyenovia requirements and within applicable regulatory framework.
 
  • Other responsibilities as assigned.
  QUALIFICATIONS GUIDELINES To include, but are not limited to the following:   Education/Training/Experience
  • Four year degree in life sciences, business, or related field
  • Experience in commercial function(s) in pharmaceuticals or medical device company
  • Experience working with Medical Legal Review (MLR) team.
  • Expertise in Microsoft Office applications.
Knowledge/Skills/Abilities
  • Demonstrated ability to work successfully with Key Opinion Leaders.
  • Understands pharmaceutical promotional regulatory framework.
  • Excellent written and verbal communication and interpersonal skills. Ability to work collaboratively across all functional groups and all levels.
  • Highly motivated, goal orientated achiever with ability to prioritize and organize own work independently.
  • Excellent problem-solving skills.
  • Proficiency with written and spoken English.
  • Excellent organization skills.
  • Ability to travel 25 – 40% of the time.
Physical Requirements
  • Able to stand, walk and sit for extended periods of time.
  • Able to climb stairs.
  • Ability to travel by air, rail, car.
  • Able to operate personal computer.
  Training Requirements Training in relation to company systems and procedures, as well as individual job duties will be provided by Eyenovia.  The need for additional external training with respect to regulations, industry standards, etc. will be determined by employee’s supervisor, and provided as appropriate.   Job descriptions change from time to time.  The company retains the right, at its sole discretion, to modify information contained in this job description.  Changes in job description will be discussed with the employee at or before implementation. Eyenovia (NASDAQ:EYEN) is an equal opportunity employer. Eyenovia offers a competitive compensation package including medical/dental/vision, matching 401K, paid time off, holidays, and equity.  

Job Features

Job CategoryCommercial Operations (Sales and Marketing)

The Senior Manager of Commercial Operations and Training develops strong cross-functional relationships and develops, executes and communicates core tactics, programs, messages and training throughout...